Privacy Policy
Effective Date: 04/October/2024
1. Introduction
Welcome to Cyprus Surgical Society. We are committed to protecting your privacy and ensuring that your personal data is handled in compliance with the General Data Protection Regulation (GDPR). This Privacy Policy outlines how we collect, use, store, and protect your personal information when you interact with our website and services.
2. Data We Collect
We collect the following types of personal data:
- Contact Information: Name, email address, phone number, and other similar identifiers when you submit a contact form, subscribe to newsletters, or communicate with us.
- Browsing Information: IP addresses, device information, browser type, and usage data collected through cookies and similar technologies (see our Cookie Policy).
- Account Information: When you register an account, we may collect your username, password, and preferences.
- Transaction Information: If you make a purchase or donation through our website, we collect payment details (processed securely by third-party services) and transaction history.
- Diploma: If you choose to apply for membership to the Cyprus Surgical Society using the contact form on our Contact Page and upload a photo of your relevant degree.
3. How We Use Your Data
We use your personal data for the following purposes:
- To provide and maintain our services, including processing your transactions and fulfilling your requests.
- To communicate with you, including sending service-related emails, newsletters, and updates with your consent.
- To analyze website usage, improve user experience, and ensure website security.
- To comply with legal obligations, such as tax or regulatory requirements.
4. Legal Basis for Processing Personal Data
We process your data on the following legal bases, as required by GDPR:
- Consent: When you voluntarily provide your information or consent to use cookies for analytics and advertising (you may withdraw consent at any time).
- Contract: When necessary to fulfill a contract, such as when you make a purchase or request a service.
- Legitimate Interest: When processing is necessary for our legitimate interests (e.g., ensuring website security, improving user experience), provided that your rights and interests are not overridden.
- Legal Obligation: When required to comply with legal obligations.
5. Cookies and Tracking Technologies
We use cookies and similar technologies to track your activity on our website and store certain information. This includes cookies necessary for website functionality and others used for analytics and advertising purposes. Please refer to our Cookie Policy for more detailed information on how we use cookies and how you can manage your preferences.
6. Third-Party Services
We may share your personal data with the following third-party services:
- Analytics Providers: Google Analytics, Sourcebuster, etc., to help us analyze website usage and improve user experience.
- Payment Processors: Secure third-party payment services (e.g., PayPal, Stripe) for processing transactions.
Each third-party service provider has its own privacy policy governing how they handle your personal data. We encourage you to review their policies for further information.
7. Data Retention
We retain your personal data for as long as necessary to fulfill the purposes for which it was collected, including for legal or reporting obligations. You may request the deletion of your personal data at any time by contacting us.
8. Data Security
We take reasonable measures to protect your data from unauthorized access, disclosure, alteration, or destruction. This includes the use of encryption, secure servers, and regular security assessments.
9. Your GDPR Rights
Under GDPR, you have the following rights regarding your personal data:
- Right of Access: You can request a copy of the personal data we hold about you.
- Right of Rectification: You can request that we correct any inaccuracies in your data.
- Right to Erasure: You can request that we delete your personal data, subject to certain legal exceptions.
- Right to Object: You can object to the processing of your data in certain circumstances.
- Right to Data Portability: You can request to receive your personal data in a structured, commonly used format.
- Right to Withdraw Consent: You may withdraw your consent for data processing at any time.
- Right to Lodge a Complaint: You have the right to lodge a complaint with a supervisory authority.
To exercise any of these rights, please contact us at contact@surgeons.cy.
10. Data Transfers Outside the EU
If your personal data is transferred outside of the European Economic Area (EEA), we ensure it is protected through appropriate safeguards, such as standard contractual clauses or compliance with EU-U.S. Privacy Shield.
11. Changes to the Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page, and the effective date will be updated accordingly. We encourage you to review this policy regularly to stay informed of any updates.
12. Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact us at:
Cyprus Surgical Society
contact@surgeons.cy